Privacy Policy

Information We Collect

We collect the following categories of information:

• Account information: your name, email address, phone number, and password (stored hashed) when you create an account or are invited to join an academy.
• Academy data: information academies enter to run their operations, such as student and guardian names and contact details, teacher profiles, courses, lecture schedules, attendance, and progress notes.
• Payment information: when an academy purchases credits, we collect the details needed to verify the payment, such as the transfer reference and the payment receipt the academy uploads. We do not collect or store card numbers.
• Usage data: log and device information such as IP address, browser type, and pages visited, used to keep the service secure and to improve it.

How We Use Information

We use the information we collect to:

• Provide and operate the Academies Hub platform.
• Schedule lectures and send related notifications and reminders.
• Review and confirm credit purchases.
• Respond to support requests.
• Monitor, secure, and improve the service.
• Comply with legal obligations.

Google User Data (Google Calendar)

Academies Hub offers an optional integration with Google Calendar so that academy staff can automatically create calendar events with Google Meet links for scheduled lectures and invite teachers and students to them.

If you choose to connect your Google account, we request access to your Google Calendar events. We use this access solely to create, update, and cancel the calendar events that correspond to lectures scheduled in Academies Hub — including generating Google Meet links and inviting lecture participants. We do not read, analyze, or store your other calendar events.

We store the OAuth tokens required to act on your behalf encrypted at rest, together with the identifiers of the events we created. We do not share Google user data with third parties, we do not use it for advertising, and we do not allow humans to read it except with your explicit permission, for security purposes, to comply with applicable law, or where access is necessary to operate and debug the integration.

Academies Hub's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy (https://developers.google.com/terms/api-services-user-data-policy), including the Limited Use requirements.

You can disconnect the Google Calendar integration at any time from within Academies Hub, or revoke our access from your Google Account security settings at https://myaccount.google.com/permissions. When you disconnect, we delete the stored tokens.

How We Share Information

We do not sell personal information, and we do not use it for third-party advertising. We share information only:

• Within your academy: administrators and staff of an academy can see the data that belongs to that academy, according to their roles.
• With service providers that help us operate the platform (such as hosting, email delivery, and error monitoring), who are bound by confidentiality and may use the data only to provide their services to us.
• When required by law, or to protect the rights, safety, and security of Academies Hub, our users, or others.

Data Retention and Deletion

We retain information for as long as the related account or academy remains active, and as needed to comply with legal obligations. Each academy controls the records of its own students and staff and can edit or remove them from within the platform.

You may request deletion of your personal data by contacting us at acadmieshub@gmail.com. Google OAuth tokens are deleted as soon as you disconnect the integration or revoke access.

Security

All traffic to and from the platform is encrypted in transit using HTTPS/TLS. Sensitive credentials, including Google OAuth tokens, are encrypted at rest. Access to academy data is isolated per academy and restricted by role-based permissions.

Children's Privacy

Students enrolled by an academy may be minors. Academies, as the parties who enter and manage student records, are responsible for obtaining any required consent from parents or guardians. Parents and guardians may contact their academy, or contact us directly, to review or request deletion of a student's information.

Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date at the top of this page, and for material changes we will provide additional notice within the platform.

Contact Us

If you have questions about this Privacy Policy or how we handle your data, contact us at acadmieshub@gmail.com.